6. Run an Interruption Log
The average person gets 50 interrruptions a day. the average interruption takes five minutes. Some 4 hours a day, on average, are spent dealing with interruptions. many are crucial and important, like new orders, and are what we get paid to do but many little or no value. Run an interruptions Log to to identify and eliminate the wasteful interruptions.
7. Delegate it we all 168 hours each week and when you subtract 56 hours for sleep and another 10 hours for personal care, that doesn't leave a whole lot of time to get done what needs to be done.D elegation permits you to leverage your time thourgh others and thereby increase your own results. The hardest part of delegation though is simply letting go.we take great pride in doing things ourselves,''if you want a job done well,you better do it yourself.''
8.Manage meething time.
A meething is when two or more people get together to exchange common information.what could be simple? yet,it can be one of the biggest time wasters we must endure. Before a meeting ask, "Is it necessary?" and "Am I necessary?". If the answer to wither are "no", consider not having the meeting or excusing yourself from attending.
9. Handle paper
It's easy to get buried today in the blizzard of paperwork around us. the average person receives around 150 communications each day via email, telephone, hard mail, memos, circulars, faxes. A lot of time wasted going through the same pile of paper day after day and correcting mistakes when slip through the cracks. Try to handle the paper once and be done with it.
10. Run a time log
If you want to manage it, you have to measure it. A time log is a simple yet powerful tool to create a photo album sort of overview of how your time is actually being spent during the day.
Thursday, September 24, 2009
Managing Time
If you can recapture a wasted hour here and there and redirect it to a more productive use, you can make great increases in your daily productivity.
Here are ten of the techniques, each one of which will help you get at least one more hour out of your day of additional productive time.
1. Maintain Balance
Your life consists of Seven Vital Areas;
-Health
-Family
-Financial
-Intellectual
-Social
-Professional
-Spiritual
Every day you will not spend equal amount of time in each area but in the long run, you are spending sufficient quantity and quality of time in each area and your life will be balanced. but if you ingnore one or two or maybe three, you will get out balance and potentially sabotage your success.
2. Get the power in the pen
A faint pen has more power than the keenest mind. Get into habits of writing things to do down using one tool. Your mind is best used for the big picture rather than all the details. The details are important but manage them with the pen. If you want to manage it you have to measure it first. Writing all things down, not just incoming orders, helps you to more easily remember all that you need to accomplish.
3.Do daily planning
It is said that people do ot plan to fail but a lot of people fail to plan. take the time each night to take control of the most precious resurces at your command, the next 24 hours.
4. Prioritize It
Your To Do list will have crucial and not crucial items on it. Despite the fact most people want to be productive, when gives the choice between crucial and not crucial items, we will most often end up doing the not crucial items. They are generally easier and quicker than crucial items. Prioritize your To Do List each night. You may not get the most important things done. this is working smarter, not harder, and getting more done in less time
5. Control procrastination
The most effective planning in the world does not substitute for doing what needs to be done. We procrastinate and put off important things we don't sense enough pain for not doing it or enough pleasure to do it. To get going on something you have been putting off, create in your mind enough pain for not doing it or enough pleasure to do it.
Here are ten of the techniques, each one of which will help you get at least one more hour out of your day of additional productive time.
1. Maintain Balance
Your life consists of Seven Vital Areas;
-Health
-Family
-Financial
-Intellectual
-Social
-Professional
-Spiritual
Every day you will not spend equal amount of time in each area but in the long run, you are spending sufficient quantity and quality of time in each area and your life will be balanced. but if you ingnore one or two or maybe three, you will get out balance and potentially sabotage your success.
2. Get the power in the pen
A faint pen has more power than the keenest mind. Get into habits of writing things to do down using one tool. Your mind is best used for the big picture rather than all the details. The details are important but manage them with the pen. If you want to manage it you have to measure it first. Writing all things down, not just incoming orders, helps you to more easily remember all that you need to accomplish.
3.Do daily planning
It is said that people do ot plan to fail but a lot of people fail to plan. take the time each night to take control of the most precious resurces at your command, the next 24 hours.
4. Prioritize It
Your To Do list will have crucial and not crucial items on it. Despite the fact most people want to be productive, when gives the choice between crucial and not crucial items, we will most often end up doing the not crucial items. They are generally easier and quicker than crucial items. Prioritize your To Do List each night. You may not get the most important things done. this is working smarter, not harder, and getting more done in less time
5. Control procrastination
The most effective planning in the world does not substitute for doing what needs to be done. We procrastinate and put off important things we don't sense enough pain for not doing it or enough pleasure to do it. To get going on something you have been putting off, create in your mind enough pain for not doing it or enough pleasure to do it.
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